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Every Privacy Ledger guide, listed alphabetically. Each guide opens with a privacy check: the record, the data, the safeguard, and the first check to make.
Ledger 14 - Security controls for student data Device Security for Staff Laptops and Phones A plain-language guide to device security for staff laptops and phones: the record, the purpose, the authority and the safeguard. Ledger 03 - Education records and directory information Directory Information and Student Directories Online Directory Information and Student Directories Online explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 02 - FERPA in full Directory Information Under FERPA: Opt-Out Mechanics Directory Information Under FERPA: Opt-Out Mechanics: what it means for an education record, who may use it, and the check to make before it moves. Ledger 03 - Education records and directory information Directory Information: What Colleges May Designate A plain-language guide to directory information: what colleges may designate: the record, the purpose, the authority and the safeguard. Ledger 19 - Accessibility, equity and student privacy Disability Records and Student Privacy A plain-language guide to disability records and student privacy: the record, the purpose, the authority and the safeguard. Ledger 04 - Consent and disclosure exceptions Disclosure Across Departments Within One College Disclosure Across Departments Within One College explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 04 - Consent and disclosure exceptions Disclosure and the Redisclosure Rule Disclosure and the Redisclosure Rule: what it means for an education record, who may use it, and the check to make before it moves. Ledger 04 - Consent and disclosure exceptions Disclosure for Audit, Evaluation and Research Studies Disclosure for Audit, Evaluation and Research Studies explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 04 - Consent and disclosure exceptions Disclosure in a Health or Safety Emergency Disclosure in a Health or Safety Emergency explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 04 - Consent and disclosure exceptions Disclosure Logs: What Must Be Recorded Disclosure Logs: What Must Be Recorded: what it means for an education record, who may use it, and the check to make before it moves. Ledger 04 - Consent and disclosure exceptions Disclosure to Accrediting Bodies Disclosure to Accrediting Bodies: what it means for an education record, who may use it, and the check to make before it moves. Ledger 04 - Consent and disclosure exceptions Disclosure to Campus Law Enforcement Disclosure to Campus Law Enforcement: what it means for an education record, who may use it, and the check to make before it moves. Ledger 04 - Consent and disclosure exceptions Disclosure to Financial Aid Providers Disclosure to Financial Aid Providers: what it means for an education record, who may use it, and the check to make before it moves. Ledger 04 - Consent and disclosure exceptions Disclosure to Officials at Another School Disclosure to Officials at Another School explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 04 - Consent and disclosure exceptions Disclosure to Organisations Conducting Studies Disclosure to Organisations Conducting Studies: what it means for an education record, who may use it, and the check to make before it moves. Ledger 04 - Consent and disclosure exceptions Disclosure to Parents of Dependent Students Disclosure to Parents of Dependent Students explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 04 - Consent and disclosure exceptions Disclosure Under a Judicial Order or Subpoena Disclosure Under a Judicial Order or Subpoena: what it means for an education record, who may use it, and the check to make before it moves. Ledger 04 - Consent and disclosure exceptions Disclosure Without Consent: The Exceptions Map Disclosure Without Consent: The Exceptions Map: what it means for an education record, who may use it, and the check to make before it moves. Ledger 20 - Audits, documentation and readiness Documentation a Regulator Will Ask For Documentation a Regulator Will Ask For: what it means for a privacy audit record, who may use it, and the check to make before it moves. Ledger 03 - Education records and directory information Education Records and Directory Information: Drawing the Line Education Records and Directory Information: Drawing the Line: what it means for an education record, who may use it, and the check to make before it moves. Ledger 03 - Education records and directory information Education Records: The Four-Part Test A plain-language guide to education records: the four-part test: the record, the purpose, the authority and the safeguard. Ledger 02 - FERPA in full Eligible Students and the Transfer of Rights at 18 Eligible Students and the Transfer of Rights at 18 explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 03 - Education records and directory information Email and Messages as Education Records Email and Messages as Education Records: what it means for an education record, who may use it, and the check to make before it moves. Ledger 13 - Data retention and minimisation Email Retention and Student Records A plain-language guide to email retention and student records: the record, the purpose, the authority and the safeguard. Ledger 08 - Cloud systems and student portals Email Systems as Student Record Stores A plain-language guide to email systems as student record stores: the record, the purpose, the authority and the safeguard. Ledger 14 - Security controls for student data Encryption for Records at Rest and in Transit Encryption for Records at Rest and in Transit: what it means for a student record system, who may use it, and the check to make before it moves. Ledger 19 - Accessibility, equity and student privacy Equity and Differential Privacy Harms A plain-language guide to equity and differential privacy harms: the record, the purpose, the authority and the safeguard. Ledger 12 - Student rights: access and correction Explaining a Record a Student Cannot Read Explaining a Record a Student Cannot Read: what it means for an education record, who may use it, and the check to make before it moves. Ledger 20 - Audits, documentation and readiness External Audits and Assessor Independence External Audits and Assessor Independence: what it means for a privacy audit record, who may use it, and the check to make before it moves. Ledger 11 - Biometrics and surveillance on campus Facial Recognition on Campus: Uses and Limits Facial Recognition on Campus: Uses and Limits explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 02 - FERPA in full FERPA and Accrediting Organisations FERPA and Accrediting Organisations explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 02 - FERPA in full FERPA and Alumni Records After Graduation FERPA and Alumni Records After Graduation explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 02 - FERPA in full FERPA and Disciplinary Records FERPA and Disciplinary Records explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 02 - FERPA in full FERPA and Enrolled Students, Applicants and Alumni FERPA and Enrolled Students, Applicants and Alumni: what it means for an education record, who may use it, and the check to make before it moves. Ledger 02 - FERPA in full FERPA and Financial Aid Disclosures A plain-language guide to ferpa and financial aid disclosures: the record, the purpose, the authority and the safeguard. Ledger 02 - FERPA in full FERPA and Law Enforcement Records FERPA and Law Enforcement Records explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 02 - FERPA in full FERPA and Student Employment Records A plain-language guide to ferpa and student employment records: the record, the purpose, the authority and the safeguard. Ledger 02 - FERPA in full FERPA Annual Notification Requirements FERPA Annual Notification Requirements: what it means for an education record, who may use it, and the check to make before it moves. Ledger 02 - FERPA in full FERPA Audit and Evaluation Exceptions FERPA Audit and Evaluation Exceptions explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 02 - FERPA in full FERPA Complaints to the Department of Education A plain-language guide to ferpa complaints to the department of education: the record, the purpose, the authority and the safeguard. Ledger 02 - FERPA in full FERPA Consent: Form, Scope and Revocation FERPA Consent: Form, Scope and Revocation explained for colleges: the rule, the exceptions, and the record an institution should keep.